2018 BenefitsPRO Broker Expo
 

2018 EXHIBITOR RESOURCE PAGE

The Exhibitor Resources page is here to help you manage the
exhibiting process at BenefitsPRO Broker Expo 2018.

Please refer to the helpful sections below.


IMPORTANT FORMS:

EVENT LOCATION:
Hilton San Diego Bayfront
1 Park Blvd.
San Diego, CA 92101

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HOTEL RESERVATIONS:
Hilton San Diego Bayfront
1 Park Blvd.
San Diego, CA 92101

Discounted Rates:  $259 Standard Room (plus applicable taxes and fees)
                                  $285 Premium View Room (plus applicable taxes and fees)
Phone Reservations: +1 (619) 564-3333
Online Reservations: Click Here!

For your convenience, hotel reservations can be made at the discounted group rate of $259 Standard Room or $285 Premium View Room (plus applicable taxes and fees). Attendees are invited to secure their accommodations online or by phone. If you are making a reservation by phone be sure to mention BenefitsPRO Broker Expo to obtain the group rate. 

Discounted rates are good through March 23, 2018. However, please note that the discounted group block is subject to availability and is not guaranteed. Rooms are available on a first come first served basis, so be sure to book your room early!

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EXHIBITOR CONFERENCE REGISTRATION:
Please make sure that you register yourself and the whole team planning on attending the BenefitsPRO Broker Expo by using your unique company promo code. Once 50% of your contract has been paid our customer service team with send you a link with your promo code to register your staff for the event. Please make sure that you register by as soon as possible. If you have a question about your individual sponsor code, please contact our registration team at 212-457-9683.

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EXHIBITOR PROFILE SUBMISSION:
You will receive an email with your Account Reference Number to update your company listing. This profile will be used online as well as included in the onsite guide book, handed out to all attendees at the event. Please note that you must have your company profile completed by Friday, March 16, 2018 to ensure that your description is included in the onsite guide. If you have any questions or need help accessing your company profile, please contact Richard Percival, Senior Operations Coordinator at rpercival@alm.com.

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EVENT SCHEDULE:
Click here to download the Event Schedule.

EXHIBITOR MOVE-IN
Tuesday, April 17 7:00am – 3:00pm
SHOW HOURS
Tuesday, April 17 5:00 pm – 6:30 pm
(Welcome Cocktail Reception)
Wednesday, April 18 8:30 am – 6:30 pm (Registration Open)
Wednesday, April 18 9:00 am – 10:15 am (Breakfast in Exhibit Hall)
Wednesday, April 18 12:00 pm – 1:15 pm (Lunch in Exhibit Hall)
Wednesday, April 18 3:30 pm – 4:00 pm (Networking Break in Exhibit Hall)
Wednesday, April 18 5:00 pm – 6:30 pm (Cocktail Reception in Exhibit Hall)
EXHIBITOR MOVE-OUT
Wednesday, April 18 6:30 pm – 8:30 pm

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IMPORTANT DUE DATES:
Due Date Form Services
Immediately Event Schedule General Show Info
Immediately Review Exhibitor Manual & Exhibitor Contact Information General Show Info
Immediately Standard Booth Equipment Info Freeman
Completed at Contract Booth Size (chosen when you signed your space contract)  
Completed at Contract Booth ID Copy  
March 16 Advance Shipments to Warehouse Begins Freeman
March 16 Schematics due for booths 8x20 and larger Additional Show Services
March 16 Housing Deadline Hilton San Diego Bayfront
March 23 Additional Furnishings (Advanced Discount Rate) Freeman
March 26 Registration Deadline for Staff Additional Show Services
March 26 Additional Electrical Outlets Hilton San Diego Bayfront
March 26 EAC Certificate of Insurance (Non-Official Contractors) ALM
March 29 Mobile Telecommunications Hilton San Diego Bayfront
March 29 Telephone Hilton San Diego Bayfront
March 29 Internet Hilton San Diego Bayfront
March 30 Computer Rental AVP USA
April 9

Advance Shipping to Warehouse Ends
**30% surcharge for any items after this date

Freeman
April 17 Show Site Shipments Begins/Ends (8:00 am – 3:00 pm) Freeman
April 18 Exhibitor Move Out (6:30 pm – 8:30 pm)  

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OFFICIAL SERVICE PROVIDERS:
Vendor Contact Telephone Email
Freeman Franco Perrotta   franco.perrotta@freemanco.com
Audio Visual Partners USA   Tel.: (800) 287‐9755
Fax: (407) 658‐9433
steve@avpusa.com
Hilton San Diego Bayfront   Tel.: (619) 564-3333  

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ADDITIONAL IMPORTANT FORMS:

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SHOW TEAM:
If you have questions about your booth, logistics and show operations call:
Leon Barrocas
Senior Operations Manager
lbarrocas@alm.com
Tel.: (305) 347‐6670

Richard Percival
Senior Operations Coordinator
rpercival@alm.com
Tel.: (212) 457‐9683
If you have questions about sales call:
Tamara Patterson
Group Publisher, Employee Benefits Group
tpatterson@BenefitsPro.com
Tel.: (720) 895‐4988

Peggy Schecter
VP Sales, Insurance & Real Estate
pschecter@alm.com
Tel.: (212) 457‐9509

Alicia Robledo
Account Executive
arobledo@BenefitsPro.com
Tel.: (949) 218‐9726
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