2017 BenefitsPRO Broker Expo


Event Location:
JW Marriott Indianapolis
10 S. West Street Indianapolis, IN 46204 1-866-704-6162

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Hotel Reservations:
JW Marriott Indianapolis
10 S. West Street
Indianapolis, IN 46204

Discounted Rate: $229 for a single/double (plus applicable taxes and fees)
Deadline: Deadline Extended to March 31
Phone Reservations: 1-866-704-6162
Online Reservation Link: Click Here

Attendees are invited to secure their accommodations online and by phone. If you are making your reservation by phone please call 866-704-6162 and be sure to reference Benefits Pro Expo. Rates will remain in effect until March 26, 2017. However, please note that the discounted group rate is subject to availability and is not guaranteed. Rooms are available on a first come, first serve basis, so be sure to book your room early!

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Exhibitor Conference Registration:
Please make sure that you register yourself and the whole team planning on attending the Benefits Selling Expo by using your unique company promo code. Once 50% of your contract has been paid our customer service team with send you a link with your promo code to register your staff for the event. Please make sure that you register by Friday, April 7, 2017! If you have a question about your individual sponsor code, please contact our registration team at 212-457-9683.

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Exhibitor Profile Submission:
You will receive an email with your Account Reference Number to update your company listing. This profile will be used online as well as included in the onsite guide book, handed out to all attendees at the event. Please note that you must have your company profile completed by Friday, April 3, 2015 to ensure that your description is included in the onsite guide. If you have any questions or need help accessing your company profile, please contact Richard Percival, Senior Operations Coordinator at rpercival@alm.com.

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Event Schedule:
Click here to download the Event Schedule

Tuesday, April 11 7:00am – 3:00pm
Tuesday, April 11 5:00 pm – 7:30 pm
(Welcome Reception Champagne Toast and Networking Party)
Wednesday, April 12 7:00 am – 6:30 pm (Registration Open)
Wednesday, April 12 9:00 am – 10:15 am (Breakfast in Exhibit Hall)
Wednesday, April 12 12:00 pm – 1:30 pm (Lunch in Exhibit Hall)
Wednesday, April 12 3:45 pm – 4:15 pm (Networking Break in Exhibit Hall)
Wednesday, April 12 5:15 pm – 6:45 pm (Cocktail Reception in Exhibit Hall)
Wednesday, April 12 6:45 pm – 9:00 pm

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Important Due Dates:
Due Date Form Services
Immediately Event Schedule General Show Info
Immediately Review Exhibitor Manual & Exhibitor Contact Information General Show Info
Immediately Standard Booth Equipment Info Freeman
Completed at Contract Booth Size (chosen when you signed your space contract)  
Completed at Contract Booth ID Copy  
March 13 Advance Shipments to Warehouse Begins Freeman
March 11 ISchematics due for booths 8x20 and larger Additional Show Services
March 18 Registration Deadline for Staff Additional Show Services
March 18 Housing Deadline JW Marriott
March 25 Additional Electrical Outlets JW Marriott
March 25 EAC Certificate of Insurance (Non‐Official Contractors) ALM
March 20 Additional Furnishings (Advanced Discount Rate) Freeman
March 29 Mobile Telecommunications JW Marriott
March 29 Telephone JW Marriott
March 29 Internet JW Marriott
March 29 Computer Rental AVP USA
April 4

Advance Shipping to Warehouse Ends
**30% surcharge for any items after this date

April 11 Show Site Shipments Begins/Ends (7:00am – 3:00pm) Freeman
April 12 Exhibitor Move Out (6:45 pm – 9:00 pm)  

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Official Service Providers:
Vendor Contact Telephone Email
Freeman Franco Perrotta   Franco.Perrotta@freemanco.com
Audio Visual Partners USA   Tel.: (800) 287‐9755
Fax: (407) 658‐9433
JW Marriott Indianapolis   Tel.: 1‐866‐704‐6162  

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Important Forms:

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Show Team:
If you have questions about your booth, logistics and show operations call:
Leon Barrocas
Senior Operations Manager
Tel.: (305) 347‐6670

Richard Percival
Senior Operations Coordinator
Tel.: (212) 457‐9683
If you have questions about sales call:
Tamara Patterson
Group Publisher, Employee Benefits Group
Tel.: (720) 895‐4988

Mariana Rosario
Account Executive
Tel.: (212) 457‐9527

Alicia Robledo
Account Executive
Tel.: (949) 218‐9726

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